PERSONAL DATA PROTECTION

Your trust in our services and our personnel is one of our main concerns. In order to deliver the best experience possible, we focus on a continuous improvement of our entire activity.

ESPECIAL AUDIT SRL is aware of the importance of your personal data and commits to protect their confidentiality and security. For this reason, it is important to us to deliver in an integrated manner the information related to your personal data processing, within the present Terms and Conditions.   

ESPECIAL AUDIT SRL complies with the confidentiality of all the clients, all our website visitors and shall treat/process the personal data with great care, under adequate technical and organizational security.    

ESPECIAL AUDIT SRL processes the personal data received directly from you, as targeted people, or indirectly during the ongoing commercial/contractual relations.

The personal data are collected either only on your agreement/ accept, if they are offered deliberately, willingly, on your own initiative, or at CCIR request, for example through one of the online forms, respectively the online contact form, by subscribing to the newsletters (of course, only after you agreed to receive these newsletters).   

By using this website, you comply with the present ESPECIAL AUDIT SRL stipulations and politics  

If you do not agree with any of the terms of the present Terms and Conditions do not use our website or do not give us your personal data. It is possible that certain services to be conditional on your personal data delivery.

ESPECIAL AUDIT SRL shall not process your personal data unless this task is necessary to achieve the purposes mentioned below, complying with the legal security and data confidentiality measures.  

What personal data are processed by ESPECIAL AUDIT SRL?

Processing of personal data represents any operation or covers a wide range of operations performed on personal data, by automated means as well as non-automated processing such as: collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, blocking, erasure, archiving, destruction of personal data.

In order to access ESPECIAL AUDIT SRL website, it is not necessary for you to provide any personal data.  

To fulfil the duties set by the law and the performance of the current activity, including the contractual activity, as well as for the appliance of the legal provisions, including the ones concerning the natural people protection concerning the personal data processing and free movement of these data (internal legislation and community law – EU), ESPECIAL AUDIT SRL can require certain personal data.

In this regard, ESPECIAL AUDIT SRL shall be able to process, among others, the following personal data: name and surname, telephone/fax, home address/residential address, e-mail, profession, work place, IP address etc.   

Who are the targeted people?
The (targeted) people whose data can be processed by ESPECIAL AUDIT SRL exclusively for the purposes mentioned below are:  

The representatives/ authorized people/ business contact people (business/contractual partners, suppliers, service providers etc. – current, ex or potential) and of the institutions/ public authorities.
Candidates that apply for a job within the company.
Employees of our clients, according to the concluded service provision agreements.

The consequences of the refusal to provide personal data

You, as targeted person, must provide full, updated and correct data.

In order to be able to offer certain services specific to  ESPECIAL AUDIT SRL activity, there shall be required the personal data necessary for the provision of those respective services, and the refusal to provide such data can lead to the impossibility of providing  ESPECIAL AUDIT SRL services.

When you get a service provided by ESPECIAL AUDIT SRL, we shall collect personal data related to the respective service provision.

By reading the present stipulations, and/or signing any document through which personal data are provided to ESPECIAL AUDIT SRL , or by providing personal data to access ESPECIAL AUDIT SRL services, the targeted people are informed and/or deliberately express their consent (agree) concerning the personal data processing in accordance with legal provisions concerning the natural persons protection with regard to personal data processing and free movement of these data (internal legislation and community law – EU).

In case the data processing is no longer necessary for the provision of a service, to execute a legal obligation, and it is not justified by a legitimate interest of ESPECIAL AUDIT SRL, the targeted people can refuse such a process or they can withdraw the consent previously given, the refusal shall produce effects for the future. For example, the targeted people can withdraw the consent for the data processing for direct marketing, at any time and without indicating a motif for this. Subsequently to solving the withdrawal request of the consent, the targeted person shall not receive commercial information concerning the events/fairs/services offered by ESPECIAL AUDIT SRL.

Which are purposes for collecting the personal data?

Fulfilment of legal duties of ESPECIAL AUDIT SRL;
Performance of the commercial/contractual activity of ESPECIAL AUDIT SRL;
Invoicing and cashing the value of the services provided by ESPECIAL AUDIT SRL;
Marketing, promotion, advertisement, publicity, including the transmission of commercial or personalized offers; service development and improvement;  
Operational Management;
Managing the relationship with the clients; commercial communication with the clients/ suppliers by any means of communication;
Fulfilment of the incident legal duties;
Communication with the bodies/authorities/public institutions or public interest;
Maintaining the accounting of the operator according to the local legislation
Providing services for the fulfilment of the duties as an employer referring to the employment relationship or similar work relationships
Archiving, statistics purposes;
Providing fiscal consultancy services according to the local legislation
Keeping the registration of the rejected candidates that apply for a job within the company

ESPECIAL AUDIT SRL shall take into consideration all the information collected from you as being confidential and shall not share with third parties without your previous and express agreement.  

Who are the recipients of your personal data?

The recipients of the data can be the (targeted) people that provided the personal data as it follows:

– Suppliers, providers and other juridical entities – business/contractual partners of ESPECIAL AUDIT SRL, authorities/public institutions;

The recipients (other than the targeted people) of the data can be:

Central and local public authorities, judicial authorities, police, prosecutor’s office (within the limit of the legal stipulations and/or as a consequence of some expressly formulated requests), banking companies, bailiffs, insurance and reinsurance companies, organizations for market research (statistics purposes) etc.

Personal data confidentiality will be ensured by ESPECIAL AUDIT SRL and shall not be provided to other third parties except for the ones mentioned in the present document.

Processing of the personal data for promotional (marketing) purpose
Personal data provided by the targeted people (such as: name and surname, e-mail address, fax and mobile/fix telephone number) will be able to be processed by ESPECIAL AUDIT SRL complying their rights, especially of the information and opposition right, for the following purposes: marketing (including direct marketing), performing commercial communications for  ESPECIAL AUDIT SRL services, including the ones developed together with an ESPECIAL AUDIT SRL partner by any means of communication, including the ones of electronic communications.

In case ESPECIAL AUDIT SRL intends to use your data for direct marketing purposes, (after the targeted people chose this) the targeted people shall be previously informed. The targeted people can exercise the right to prevention of such process by selecting the adequate cassettes from the forms/documents used for collecting the personal data.

No matter what the situation may be, in case you don’t want the personal data to be any longer processed by ESPECIAL AUDIT SRL, you can expressly require the cessation of any data processing on our e-mail address dpo@esaudit.ro. Also, when you wish no longer to receive newsletters or informative materials from ESPECIAL AUDIT SRL , you can unsubscribe using the button “Unsubscribe”

In the relationship with ESPECIAL AUDIT SRL, you can benefit, according to the legal stipulations applicable, by the following rights: access right, rectification right, the right to data deletion, the right to restriction of the processing, the right to data portability, the right to opposition and automated individual decisional process.

Duration of the personal data processing

To achieve the purpose mentioned, ESPECIAL AUDIT SRL shall process the personal data during the entire period of time ESPECIAL AUDIT SRL performs activities, until the targeted person, or the legal representative, shall express the opposition/deletion right (except for the situation when ESPECIAL AUDIT SRL processes the data based on a legal duty a justifies a legitimate interest). Subsequently to finalizing the personal data processing, for the purpose they have been collected, if the targeted person or its legal representative shall not express the opposition/deletion right, in accordance to the law, these data shall be archived by   ESPECIAL AUDIT SRL during the period of time stipulated in the internal procedures of ESPECIAL AUDIT SRL and/or shall be destroyed.

What safety measures are used to protect your data?

To achieve the mentioned, ESPECIAL AUDIT SRL shall process the personal data during the entire period of time ESPECIAL AUDIT SRL carries out its duties, until the targeted person, or the legal representative, shall express the opposition/deletion right (except for the situation when ESPECIAL AUDIT SRL processes the data based on a legal duty a justifies a legitimate interest). Subsequently to finalizing the personal data processing, for the purpose they have been collected, if the targeted person or its legal representative shall not express the opposition/deletion right, in accordance to the law, these data shall be archived by   ESPECIAL AUDIT SRL during the period of time stipulated in the internal procedures of ESPECIAL AUDIT SRL and/or shall be destroyed purpose.

To avoid the usage of the personal data having no right, as well as the possible abuses, we use security methods and technologies, together with adequate work politics and procedures, to protect the personal data that have been collected.  

The entire security of the data transmitted through internet cannot ever be guaranteed. While ESPECIAL AUDIT SRL makes all the efforts to protect the personal data, the security of the data cannot be absolutely guaranteed while they are transmitted to its website. Any data transmission is made on the targeted people’s risk. Once the personal data are received, ESPECIAL AUDIT SRL uses strict safety procedures and measures against unauthorized, illegal usage, destruction, accidental loss or disclosure of the personal data.    

Conditions of the personal data transfer outside the EU space and the European-Economic Area.  

Data transfers outside the EU space and the European-Economic Area can be done only under the conditions stipulated by the specific national and EU legislation concerning the natural persons’ protection whereas the personal data processing is concerned and their free movement.   

What are your rights?
By reading this document, the targeted people were informed concerning the rights they have, according to the applicable legal stipulations, that is: access right, rectification right, the right to data deletion, the right to restriction of the processing, the right to data portability, the right to opposition and automated individual decisional process. At the same time, when the process is made based on the consent, the targeted people have the right to withdraw it at any time and under written form, addressed to ESPECIAL AUDIT SRL ,under the applicable legislative conditions, without affecting the legality of the processing made based on the consent before withdrawal.

Also, the targeted people have the right to oppose at any time, free of charge and without any justification, to the processing of the personal data for direct marketing purposes, using, if necessary, the unsubscribe function included in the marketing materials.

For the other purposes, the targeted people have the right to oppose, at any time, free of charge, that the personal data that they provide to ESPECIAL AUDIT SRL to be the subject of a processing, mentioning the data and the purpose considered, only for well-founded and legitimate reasons. Related to his/her personal situation, except for the cases when ESPECIAL AUDIT SRL proves that has legitimate and imperious reasons that justify the processing and that prevail the interests, rights and freedom of the targeted person or that the purpose is finding, exercising or defending a right in a court of law.  In case of unjustified opposition, ESPECIAL AUDIT SRL is entitled to continue processing the data in discussion.

By reading this document the targeted people are aware and understand the fact that the personal data provided to ESPECIAL AUDIT SRL are key elements for accessing the services provided by ESPECIAL AUDIT SRL and/or performance of the commercial/contractual activity.

For exercising these rights, you can contact the person responsible with data protection within ESPECIAL AUDIT SRL applying a written form, dated and signed at the e-mail address: dpo@esaudit.ro or the following mail address: Bucharest, 3rd District, 440 Mihai Bravu Str., V12 Building, Ap. 40.

To the form you need to enclose a legible copy of the subscriber’s ID card.  

Also, the targeted people have the right to file a complaint in front of a surveillance authority and to start a judicial remedy.

These stipulations can suffer occasional changes/updates. We recommend to check every time you use the ESPECIAL AUDIT website the present stipulations, to at all times informed concerning the above. By accessing the ESPECIAL AUDIT SRL website through the mentioned website, subsequently to the changes, the new stipulations shall be considered accepted.